Important Dates

Abstract submission deadline
7 April 2014

Abstract evaluation deadline
4 June 2014

Early bird registration deadline
18 June 2014

Late registration deadline
15 September 2014

Opening of the congress
8 October 2014

Accommodation

How to book a room

  • Participants are recommended to reserve hotel accommodation as soon as possible in order to have the best choice of available hotels as demand is high. RAI Hotel & Travel Service will offer hotel accommodation until the very last minute.
  • Individual online reservations (up to 9 rooms) are available on the official accommodation booking website.
  • Internet booking is preferred by the organizers. A request can also be made by email.
  • Email: hotels@eadvamsterdam2014.org. When requesting rooms, please also indicate a second choice of hotel in case your preferred hotel is fully booked.
  • For group reservations (as from10 rooms) please contact: hotels@eadvamsterdam2014.org


RAI Hotel & Travel Service
Europaplein 2-22
1078 GZ Amsterdam
The Netherlands
Tel: +31 (0)205491927
Fax: +31(0)205491946
Email: hotels@eadvamsterdam2014.org

Reservation Conditions

  • Individual reservations: After completing the hotel booking online (individual bookings), participants will receive a confirmation by email.Every individual reservation (up to 9 rooms) must be guaranteed by a valid credit card. The expiry date on the card must exceed October 2014.
  • Group reservations: Group reservations will be confirmed by signing a group contract, as well as providing prepayments. Please advise which contract you prefer;

    Bed & Breakfast, which means your company prepays room, tax and breakfast. Any additional charges have to be paid by the guests upon departure, for which they have to give a guarantee at arrival.

    Or

    Clients Own Account, which means your company only guarantees the rooms and your guests pay all costs upon departure


Cancellation/change of reservations


Individual reservations (up to 9 rooms)

  • Cancellation or changes must be processed online (preferred) or via email. Cancellation or changes made by phone will not be accepted.
  • Please do not contact the hotels directly as reservations are held by RAI Hotel & Travel Service


Individual Reservations: cancellation costs of an individual reservation: fifteen euros (€ 15) administration costs per room. If a reservation is cancelled less than forty-eight (48) hours before arrival, the hotel is entitled to charge at least one (1) night’s costs by debiting the credit card.

Group reservations: As from 3 months prior to arrival cancellation costs do apply for group bookings (as from 10 rooms). Please contact RHTS for all group conditions.

Payment for accommodation
All bookings must be guaranteed by a valid credit card (VISA/Mastercard/American Express).

With reference to the worldwide general terms please be aware that your credit card will be charged in currency valid in country of the origin, i.e.The NETHERLANDS and hereinafter converted back to the currency of your account, which may result in slightly higher total charge than stated in EUR.

For group bookings there will be a full prepayment prior to arrival. When requesting a group the payment conditions will be provided to you.

Transfers
Transfers from the airport and the railway station to the hotels or to the Congress venue on arrival and departure can be booked online. For rates and possibilities please check http://www.taxielectric.nl/en/rai