Important Dates

Abstract submission deadline
7 April 2014

Abstract evaluation deadline
4 June 2014

Early bird registration deadline
18 June 2014

Late registration deadline
15 September 2014

Opening of the congress
8 October 2014

Registration FAQ's

General Information

1. How do I register myself/ another person/ a group?
Online registration is the only way. You will first need to sign up and create your account. For more information please check the uploaded instructions.
2. What is the difference between a "group-individual" and a "group-group" registration?
Group-individual:
This is a type of group registration. Once you receive the official confirmation letters you will have to forward them to the participants. By selecting this option, you decide that delegates will pick up their Symposium/ Congress documents individually onsite.

Group-Group:
This is a type of group registration. Once you receive the official confirmation letters you will not need to forward them to the participants. By selecting this option, you decide that a contact person of your company will pick up the Symposium/ Congress documents for the participants.
3. How can I add more delegates to a registration if the registration has already been finalised?
Please send an e-mail to the Registration Department (registration@eadvamsterdam2014.org up to 9 participants - group@eadvamsterdam2014.org groups of 10 or more participants). We will take care of your request and will make the necessary arrangements, so that you will be able to add one or more participants to your online registration.
4. What are the registration fees and deadlines?
Please check the registration fees & deadlines page.
5. Are there any reduced fees?
Yes. We offer reduced fees to all EADV members and retired members. Residents/Students/Nurses can also benefit from reduced registration fees, provided that they submit a written proof of status with their registration. You can also apply for a scholarship or fellowship. For more information about requirements and deadlines please check the grants section.
6. What is a proof of status?
A proof of status is an official letter written by the head of the academic department or hospital, which confirms the status of the applicant. The document must be issued in English on official hospital/ university letterhead and must be submitted to the Registration Department before the relevant registration deadline. Once the online pre-registrations for the Symposium/Congress are closed, participants still wishing to register will need to bring their proof of status onsite, in order to benefit from the reduced fee.
7. Can I purchase an exhibitor badge?
Only if you are one of the exhibiting companies. All exhibitors must be registered and entry will not be permitted without an official EADV badge. In order to purchase an exhibitor badge please contact: exhibition@eadvamsterdam2014.org
8. Do I have access to scientific sessions with an exhibitor badge?
No. Exhibitor badges only permit access to the Exhibition Area and Networking Symposium.
9. Can I purchase more than 1 day ticket?
No. The daily ticket cannot be requested more than once.
10. When do the online pre-registrations close?
The online pre-registrations close about two weeks prior to each meeting. Please check the registration fees & deadlines page to see the official closing date.
11. I am an EADV member but am not able to register with the member fee. What can I do?
Please do not settle the payment if the registration fee is not displayed correctly. Instead, send an e-mail to the Registration Department indicating your membership ID for verification. If the membership is active the fee will be corrected and you will be able to proceed with the online registration.
12. I am an EADV member but have not renewed my membership. Can I still benefit from the member fee?
Yes, on the condition that you first settle the outstanding payment for your membership dues. In order to do this please contact membership@eadv.org.
13. I am in the process of becoming an EADV member but am not sure that my membership will be activated within the deadline. Can I register as a non-member and ask for a reimbursement later on?
No. Participants submitting and paying their registration as non-members will not be entitled to reimbursement if, at a later stage, they become members. To benefit from the member registration fees, please apply no later than one month before the registration deadline, as it takes around four weeks to get a membership application approved. For more information please check the membership page.
14. Can I cancel my registration?
Yes. You can cancel your registration within the published conditions and deadlines. Please submit your request by e-mail to the Registration Department. Registration fees will be refunded deducting a handling fee of € 25 per person. Bank charges may also be deducted.
15. Can I make a name change in my registration?
Yes. Name changes are charged € 20 per person. Please submit your request by e-mail to the Registration Department. Name changes are also possible for group registrations within the published conditions and deadlines.
16. Can I pay by American Express?
No. Payment by credit card is only possible with VISA or MasterCard.
17. Can I pay by bank transfer?
Yes. Please check the methods of payment page for account information. Please note that the participant name and registration ID must be included on the bank transfer.

Please also note that payment by bank transfer will not be possible after the closing date of the online pre-registrations.
18. When can I request an invitation letter?
Invitation letters can be requested only after completion of the registration and full payment.
19. I have completed my registration and have received a notification e-mail. Is this the official confirmation letter?
No. A notification e-mail is automatically sent by the registration system for your information when the online registration has been completed. The official confirmation letter is sent a few days after your payment has been received. Until then your registration cannot be considered as finalised.
20. I have completed my registration and submitted the payment before a deadline, but I have not yet received a confirmation letter or an invoice.
The processing of your registration may take a few days. The Registration Department will send you a confirmation letter as soon as possible. However, invoice will be only sent out upon written request.
21. Do I need to buy an extra ticket to attend the Networking Symposium?
No. The Networking Symposium is included in the registration fee.
22. Are lunches, coffee breaks and/ or dinners included in the registration fee?
No. The registration fee does not include lunches, coffee breaks and/or dinners.
23. I have lost/ forgotten my badge. Can I receive a new one?
Yes, but the reprinting of your badge will cost € 20.